Transaction Services
Every real estate transaction comes with deadlines, documents, and moving parts that pull you away from your clients. Hive steps in at contract to handle the coordination, communication, and compliance so nothing falls through the cracks and every deal moves smoothly to close. We serve agents, teams, and brokerages across Colorado and Florida.
The details below give you an overview of what we offer.
For a full breakdown of services and pricing,
view our Services Guide below.
WHAT WE OFFER
Everything from listing to close.
Every real estate transaction comes with dozens of moving parts. Hive keeps everything organized, compliant,
and on track so agents can spend less time managing paperwork and more time serving their clients.
Pre-listing coordination
and MLS launch support
Pre-listing coordination
and MLS launch support
Contract-to-close
transaction management
Brokerage compliance
and file organization
Deadline and
contingency tracking
Communication with
title, lenders, and vendors
Upload and organize
all closing documents
Client communication
and closing support
Live transaction
visibility via client portal
Contract-to-Close Services
Full coordination, start to close.
Essentials
$400
Standard Transaction Coordination
Complete contract-to-close coordination keeping your file compliant and all parties in the loop.
File setup and contract review for completeness
Introduction email to all transaction parties
Deadline and contingency date tracking
Earnest money confirmation with title
Title order, appraisal, and lender milestone tracking
HOA document coordination and delivery
Settlement statement and closing confirmation
Brokerage compliance file management
New to the Hive?
Fill out our discovery form first
Most Popular
$600
Premium Transaction Coordination
Concierge contract-to-close management for agents who want a more hands-on experience for their clients.
Everything in Standard Plus:
Client milestone communication throughout
Inspection vendor coordination
Hive Transaction Portal and Agent App access
Utility and service provider info shared with buyer
Closing gift coordination through Kiendly
Post-closing follow-up and final document delivery
Tax-season settlement statement email to clients
New to the Hive?
Fill out our discovery form first
Listing & Transaction Support
Additional support at every stage.
$100
Compliance-Only
File Management
For agents who manage their own transactions but need help keeping the file organized and compliant.
Upload signed documents to compliance
Organize documents within the transaction file
Monitor required forms and notify agent of gaps
Upload closing documents to complete the file
Final compliance review before file closure
New to the Hive?
$200
Pre-Listing &
MLS Launch
Designed to get your listing live quickly
and organized from the start.
One MLS listing entry
Seller disclosures sent for signature
Brokerage compliance file started
Vendor coordination (photos, cleaning, staging)
Confirm legal description, HOA, tax, utilities
New to the Hive?
15–20
HOURS SAVED
Per transaction, managing paperwork, deadlines, and all-party communication.
40-50
DOCUMENTS
From disclosures to closing statements, organized and compliant
8-12
DEADLINES TRACKED
Inspection, financing, title, and closing timelines monitored every deal
We make it simple from day one
From contract to close, Hive manages the paperwork, deadlines, and communication so you can stay focused on your clients.
Fill Out the Discovery Form: Tell us about your business and how you prefer to work. Takes less than five minutes.
Onboarding & Setup:
We collect your info, connect to your compliance system, and get your portal access set up.
Submit Your Transactions:
When you're ready, submit a transaction and we take it from there.
Stay in the Loop
Track progress in real time through our transaction software app and our client portal.
How our fees work.
From contract to close, Hive manages the paperwork, deadlines, and communication so you can stay focused on your clients.
Contract-to-Close
Fees are payable at closing through the settlement statement whenever possible we also offer additional payment options.
No Close, No Charge
If the transaction does not close, the coordination fee is not charged.
Other Services
Pre-listing, compliance-only, and additional admin services are invoiced upon completion.
Got Questions?
Frequently Asked Questions
Q: When should I bring in a transaction coordinator?
A: Most agents bring in a transaction coordinator once a contract is fully executed. At that point, we can set up the file, review the contract for completeness, send the introduction email to all parties, and begin tracking deadlines and milestones through closing.
Q: What exactly does a transaction coordinator handle?
A: A transaction coordinator manages the administrative side of the transaction, including file setup, deadline tracking, communication with title companies and lenders, document organization, compliance management, and closing coordination.
Q: Will I still be involved in the transaction?
A: Yes. Hive handles the coordination, paperwork, and deadline tracking, but you remain the decision-maker and primary relationship contact for your clients. Our role is to manage the details behind the scenes so you can focus on negotiations and client service.
Q: How do I submit a transaction to Hive?
A: After onboarding, you’ll receive instructions on how to submit a new transaction through the Hive system. Once submitted, we review the contract, set up the file, and begin coordinating with all parties involved in the transaction.
Q: What happens if the transaction does not close?
A: If the transaction does not close, the contract-to-close coordination fee is not charged. Our goal is to support your transactions without adding financial risk if a deal falls apart.
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